STUDENT POLICIES AND PROCEDURES
Full-time students attending 300 hours of class per term will receive a warning when they miss 23 hours of classes and be put on attendance probation when they miss 33 hours of classes. They will have an interview with either the AD or the Director. Students who miss 45 hours of class will be dismissed from the program for that term. This policy may seem harsh, but it is necessary for students learning English in a non-English-speaking community to be exposed to the language and participate in classes as much as possible for successful performance.
Students who are attending classes part-time will have their hours prorated based upon the number of hours they are attending. Their warning and probation times will be shortened accordingly.
The preceding rules about missing class apply to every absence: doctor’s appointments, sickness, counseling appointments, trips to the bank or the airport, TOEFL or IELTS or other tests etc. are treated in the same manner.
Students who miss class due to attendance to activities mandated by their employers or sponsoring institution will not be marked absent. However, they will be responsible for making arrangements with their instructors to make up any work they may have missed.
Students who are between 1 and 14 minutes late to a class (including after a break) are considered tardy. Three tardies equal one absence. Students who are 15 minutes late or more to a class will be marked absent for that class hour.
If a teacher is late, students must wait 10 minutes and then notify the Bahar English Language Center.
Students who have been dismissed for excessive absences during one term will have to repeat all classes and will be on attendance probation in the following term. They will have a maximum of 35 hours of class to miss of the 300 hours of class in the term. They will receive a warning when they miss 18 hours of classes and be put on attendance probation when they miss 26 hours of classes. They will also have an interview with either the AD or the Director. Students who miss 35 hours of class will be dismissed from the program again.
To be successful in our studies, students must have all their books and materials, do their homework, pay attention in class, and participate actively. In this way, they will make good progress in their English. For this reason, we have the following rules:
If a student sleeps in class, he/she will be marked absent for that class hour.
If a student uses his/her cell phone in class, he/she will be marked absent fort hat class hour, and his/her teacher will take the phone from him/her for the rest of the day.
If a student does not have his/her textbook(s) in class, after the first week, he/she will be asked to leave the class and will be marked absent for the class hour in which that textbook is used.
Although these rules may seem harsh, they will help everyone in the class to make progress and learn English faster. Faculty must apply these policies consistently in all their classes.
OTHER ACADEMIC REASONS FOR DISMISSAL (for students in Level 3 i.e. advanced level students only)
In Level 3 (Advanced Level) the main focus is on acquiring academic skills, e.g., writing documented and research papers, giving speeches, and participating in formal debates. All these tasks require a significant amount of homework outside of class (doing research, planning, organizing, and developing arguments, for example). Students must do all this work outside of class to be able to participate successfully in the classes and learn effectively. If they do this, they will be successful later on in their university and postgraduate studies. For these reasons, the following rule applies to students in Level 3.
Any student who refuses to write the documented essay or the research paper, to do the background work required for either project, to give speeches, and/or to participate in the formal debate will be dismissed from the Reading/Writing class, the Listening/Speaking class, or both, as appropriate.
These rules may seem harsh. However, students need to understand that their main responsibility is to do the tasks designed by the program of the school they applied and were admitted to.
2 ACADEMIC PERFORMANCE
At Bahar English Language Center (BELC), students must achieve at least “D” grades in order to pass their classes. Anything lower than 60% is a failing grade.
Students must pass each component of a two-part class (e.g., Listening/Speaking and Reading/Writing) with a minimum of a “D” grade in order to be promoted. For example, a student receiving a “F” in Listening and a “B” in Speaking will receive a failing grade for the Listening/ Speaking class and will have to repeat that class.
Students who are cross-leveled for their morning (RW/G) and afternoon (LS) classes and fail either of the morning classes cannot be promoted for LS because their classes would be spread three levels apart. For this reason, if a student is in Level 1 for RW/G and Level 2 for LS and fails either RW 1 or G 1 (or both) but passes LS 2, he/she will have to repeat LS 2 even if he/she passed it because he/she cannot be in Level 1 and 3 at the same time.
Students will be placed on Academic Probation for the following reason:
a. Failure to receive a final passing grade of “D” or better in an individual course for the term.
Students will be notified in writing that they have been placed on Academic Probation, and they will have one term to receive passing grades when repeating any level or course. All students on Academic Probation must meet with the AD or the Director to discuss their individual situations during the first week of class. A student who fails the same class twice will be dismissed from the program. This student, however, will be allowed to return to the program after one term and on condition that he/she take the Placement Exam again to determine his/her placement.
3. ACADEMIC INTEGRITY AND HONESTY
We aim to create an environment of fairness for all students. Cheating, plagiarism, and dishonesty are unacceptable. A form for dealing with instances of cheating and plagiarism is found at the Front Desk. Instructors are responsible for enforcing the following policy in their classes:
3.1 Bahar English Language Center Academic Honesty Policy
Any student found cheating on tests or quizzes and/or plagiarizing or cheating on written assignments (in or out of class) will be subject to the following penalties:
Warning For the first offense on a writing assignment, Appeal: If student feels he/sh
the student will receive a grade of F on that is not in violation of the BELC
assignment and may be allowed to redo the Academic Honesty Policy, he/
assignment at the discretion of the instructor. she may appeal to a panel
consisting of the director,
AD, and an impartial instructor.
Probation: For the second offense on a writing assignment, Appeal: If the student feels that
the student will receive a grade of F on that he/she is not in violation of the
assignment and will not be allowed to redo BELC Academic Honesty Policy,
the assignment. The student will immediately be he/she may appeal to a Judiciary
placed on probation. Board consisting of the director,
AD, and a faculty member
Dismissal: A student who is already on probation will Appeal: Judiciary Board, as
be dismissed from Spring International above.
Language Center if another violation occurs.
TESTS AND QUIZZES
Probation For tests and quizzes: the student will not be Appeal: The student may appeal
given any warning and will be given a grade the probation to the Judiciary Board
of F on that test or quiz. The student will as described above.
immediately be placed on probation.
Dismissal A student who is already on probation will Appeal: The student may appeal
be dismissed from BELC if another violation his/her dismissal to the Judiciary Board,
occurs as described above.
This policy is continual and will not end with each term. The violations will be recorded in the student’s permanent file and will be counted from term to term.
“Cheating” means, for example, giving or receiving assistance during a test. “Plagiarism” means offering as one’s own work the ideas or words of another person without proper quotation or reference. These are examples and not complete definitions. It is each student’s responsibility to thoroughly understand the academic honesty policy of Spring International Language Center and of any college or university where he/she may be enrolled.
1. If a student follows the above three steps and still feels that the issue has not been solved to his/her satisfaction, or if he/she prefers to present his/her complaint only in writing, he/she should fill out the Student Complaint Form and turn it in to the Director or AD, who will be responsible for finding a fair and satisfactory resolution to the problem. Complaint forms are available at the Front Desk . Students may ask a staff or faculty member for assistance with completing the form. Student confidentiality will be maintained at all times. The Student Complaint Form is required for serious complaints only (i.e., those which could threaten the Center’s reputation if not addressed or which might jeopardize the success of the student’s stay here).
3.1.1 When a student turns in a completed Complaint Form to the Director or AD, the Director or AD will read the complaint carefully to assess the situation, contact the other person involved to obtain information from the other side, and try to find a fair and equitable resolution. The Director or AD is responsible for completing a Student Complaint Report, which will be kept in the student’s file together with his original complaint form . An extra copy should always be made and filed in the Student Complaint folder in the AD’s office, attached to a copy of the original complaint form. If the complaint involves a host family, another student, a teacher, or a staff member, a copy should also be kept in the respective file.
3.2. STUDENT SUGGESTIONS OR IDEAS FOR IMPROVEMENT
BELC is continually adapting and making changes to improve the educational quality of our program and enhance the experience that students have while studying here. Many of these changes originate from the students themselves. We highly encourage student input, and, to ensure that these ideas are received and reviewed by the appropriate staff, it is best that the students offer suggestion(s) by either:
1. writing them down and giving them to one of the student council representatives;
2. writing their idea or suggestion on a Suggestion Form and putting the completed form in the Suggestion Box located in the Library. These suggestions may be anonymous.
4- Fees and Payment
1- Students who are full time pay 600 000 ID if they are not Koya University employees, and they pay 500 000 ID if they are Koya University employees.
2- Students who are part time pay 200 000 ID if they are not Koya University employees, and they pay 250 000 ID if they are Koya University employees.
3- Application fees are 25000 ID. This amount of money is not refundable, and it is valid for six months.